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Faculty Council Constitution

Revision History

Table of Contents

By-Laws

PREAMBLE

We, the full-time faculty of Doña Ana Community College (DACC), support the DACC mission statement by providing quality educational opportunities and a supportive atmosphere that emphasizes success and the need for continued learning for our students. It is our belief that the rights and responsibilities of this endeavor can be best preserved through a formal organization.

Therefore, we establish the Doña Ana Community College Faculty Council.

ARTICLE I: NAME

The name of the organization is the Doña Ana Community College Faculty Council.


ARTICLE II: PURPOSE

The Faculty Council

  • provides a forum for exchanging ideas and communicating with faculty and administrators about faculty interests, issues, and needs;
  • creates an atmosphere that supports the institutional, academic, and professional needs and aspirations of the students and faculty members of the college;
  • confers with administration in decisions involving faculty policies and instruction;
  • supports professional growth of faculty members in a stimulating environment;
  • coordinates through the Faculty Affairs Committeethe process for administering teaching excellence and service awards;
  • ensures that the faculty is represented on relevant committees;
  • oversees all budget requests in support of the Doña Ana Community College Faculty Council committees;
  • receives andreviews reports of the standing committees of the Faculty Council;
  • creates ad hoc committees as needed;
  • coordinates through the Faculty Affairs Committeefaculty professional development activities;
  • maintains a Faculty Council Web page; and
  • creates and amends the development of all DACC promotion and tenure procedures, including timelines and evaluation instruments, in accordance with General Operating, Personnel and Benefits Manual for Faculty and Staff (NMSU) guidelines.

ARTICLE III: FACULTY COUNCIL STRUCTURE

Section 1: Membership

  • Members: Membership in the Faculty Council is extended to all tenured/tenure-track faculty and all full-time college faculty having contracts designating full-time teaching and a full-time teaching load or the equivalent of a full-time teaching load hereinafter referred to as the "Members." Members may attend all meetings, petition the Faculty Council, discuss all issues, place items on the agenda, and speak from the floor; however, they may not make, second, or vote on motions. Members of the Faculty Council shall elect Voting Faculty Council Representatives from each division, shall be qualified to run for Executive Committee positions, and shall elect the President-elect, Treasurer, and Secretary of the Faculty Council.
    •  
  • Associates: All part-time faculty, hereinafter referred to as "Associates," shall elect two Voting Faculty Council Representatives to the Faculty Council. Associates may attend all meetings, petition the Faculty Council, discuss all issues, and speak from the floor; however, only the Voting Faculty Council Representatives may make, second, or vote on motions.
    •  
  • Visitor(s): Any other person or persons are hereinafter called "Visitor(s)." When the Visitor has completed his/her portion of the agenda, he/she may leave.
    •  
  • Past President: The Past President of Faculty Council shall be a non-voting member of the Faculty Council. He/She must attend all meetings of the Faculty Council.
  • President:  The President of Faculty Council shall be a non-voting member of the Faculty Council, except in the case of a tie.  He/She must attend all meetings of the Faculty Council.
  • President-Elect:  The President-Elect of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Secretary:  The Secretary of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Treasurer:  The Treasurer of Faculty Council shall be a voting member of the Faculty Council and must attend all meetings of the Faculty Council.
  • Faculty Senate Representative: The DACC Faculty Senate Representative shall be a non-voting member of the Faculty Council. He/She must attend all meetings of the Faculty Council and serve as liaison from our Faculty Council to the Senate at NMSU.
    •  
  • Representatives of the Branch Faculty Council: The DACC Representatives to the Branch Faculty Council shall be non-voting members of the Faculty Council. They must attend all meetings of the Faculty Council and serve as liaison from our Faculty Council to the Branch Faculty Council.

Section 2: Organization

The President, Past President, Faculty Senate Representatives, Branch Faculty Council Representative, and the Voting Faculty Council are required to attend all Faculty Council meetings. The Voting Faculty Council includes the President-Elect, the Treasurer, the Secretary, and two (2) elected Members from each division and (2) elected Associates, hereinafter called "Faculty Council Representatives."

Section 3: Faculty Council Standing Committees

A Standing Committee is a permanent committee intended to carry out its responsibilities as designated by the Faculty Council. These committees are as follows:

  • Executive Committee of DACC Faculty Council
  • Committee on Committees
  • College Promotion and Tenure Committee
  • Division Promotion and Tenure Committees
  • Faculty Affairs Committee
  • Curriculum Affairs Committee
  • Assessment of Student Learning Committee
  • Evaluations and Surveys Committee
  • Art Committee
  • Safety Committee
  • Cultural Diversity Committee
  • Budget Committee
  • Facilities/Space Utilization Committee
  • Information Technology Advisory Committee

Section 4:  Ad Hoc Committees

An Ad Hoc Committee is a committee which has its functions clearly delineated but is called to serve only as a need arises.

ARTICLE IV: PROCEDURE FOR CONSTITUTIONAL CHANGE

Section 1:  Procedure for Amending the Constitution

Any Member may present a formal amendment to the Constitution in written form as a Faculty Council Meeting agenda item to the Faculty Council President.  It is then placed on the agenda for the next Faculty Council Meeting.  After the Faculty Council Meeting at which it is presented and discussed, the Faculty Council President shall distribute a copy of the agenda item, either paper or electronic, to all members within one (1) week. 

In the interim between the Faculty Council Meeting at which the amendment was presented and the following Faculty Council Meeting, it is the responsibility of each Faculty Council Representative to discuss the said amendment with the Members of his/her division.

The amendment shall be placed on the agenda for the following regular or special Faculty Council Meeting, at which time the Faculty Council President shall call for the vote.  Any Member or Associate may comment on and/or discuss the amendment at the meeting prior to the vote being called.

A two-thirds (2/3) majority vote of all Members shall be required for Constitutional adoption or amendment.  The vote can be done electronically or by paper ballot and must be done within one (1) week of the Faculty Council Meeting at which the vote was called.

It shall be the responsibility of the President-Elect to revise the Constitution within a timely manner and ensure that the newly ratified copy be distributed to members. 

Section 2:  Procedure for Amending the By-Laws

Any Member may present a formal amendment to the By-Laws in written form as a Faculty Council Meeting agenda item to the Faculty Council President.  It is then placed on the agenda for the next Faculty Council Meeting. 

In the interim between the Faculty Council Meeting at which the amendment is presented and the following Faculty Council Meeting, it is the responsibility of each Faculty Council Representative to discuss the said amendment with the Members of his/her division.

The amendment shall be placed on the agenda for the following regular or special Faculty Council Meeting, at which time the Faculty Council President shall call for a roll-call vote of Faculty Council Representatives. There must be at least a quorum present.  Any Member or Associate may comment on and/or discuss the amendment at the meeting prior to the vote being called.

A two-thirds (2/3) majority vote of Faculty Council Representatives present shall be required for the amendment to pass. 

It shall be the responsibility of the President-Elect to revise the By-Laws within a timely manner and ensure that the newly ratified copy be distributed to Faculty Council Representatives. 

GLOSSARY

Ad Hoc Committee - Any committee created by the Faculty Council for a short period of time.

Advisory boards - That group created by supervisory entities, i.e., leadership team, division heads program coordinators, and/or those groups required by grants and contracts.

Alternate - Member elected from each Division to represent the Division on the Faculty Council during any absence of the Faculty Council Representative.

Associate - All Doña Ana Community College part-time faculty who do not qualify for Member status.

Branch Faculty Council - Refers to the council composed of representatives from each branch campus of NMSU.

By-laws - By-laws serve as the supporting documents, practices, and policies that support the internal working of the Faculty Council Organization. 

Committees - Those groups created by the governing bodies at Doña Ana Community College whose mission is on-going with the exception of search/screening committees.

Council - A term reserved for the governing bodies of the institution, i.e., Faculty Council, Student Council, and Branch Faculty Council.

Faculty Council Representative - Member who is elected by the Division Members or Associates to represent the Division or Associates on the Faculty Council.

Executive Committee - Members elected as President, President-Elect, Treasurer, Secretary, and Past President, who preside over and execute specific responsibilities for the Faculty Council.

Member - Refers to all tenured/tenure-track faculty and all full-time college faculty having contracts designating full-time teaching and a full-time teaching load or the equivalent of a full-time teaching load.

President - Member elected to the Executive Committee. Does not have a vote except in the case of a tie vote by the Voting Faculty Council. The President serves as President-Elect the year immediately preceding his/her tenure in office and Past President the year following his/her term in office.

President-Elect - Member elected to the Executive Committee. The President-Elect becomes the President the following year. The President-Elect does vote on the Faculty Council and on the Executive Committee.

Secretary - Member elected to the Executive Committee. The Secretary does vote on the Faculty Council and on the Executive Committee.

Treasurer - Member elected to the Executive Committee. The Treasurer does vote on the Faculty Council and on the Executive Committee.

Standing Committee - A permanent committee intended to carry out its responsibilities as designated by the Faculty Council.

Sub-committee - That sub-group created by a Standing Committee to perform ad-hoc tasks.

Task Force - That group whose mission is very specific and temporary in duration.

Teams - Those groups that belong to the same level of hierarchy within the organizational structure of the college; i.e., leadership team, coordinator team, division head team, student services team, etc.

Visitor - Any other person or persons other than Members or Associates.

Voting Faculty Council - Refers to the elected Faculty Council Representatives, President-Elect, Treasurer, and Secretary.

 

By-Laws

Revised: April 2007

ARTICLE I: FACULTY COUNCIL REPRESENTATIVES

Section 1: Election

Two (2) Faculty Council Representatives shall be elected for a term of one (1) year from each division. They shall be elected at the last division meeting of the spring semester and assume their responsibilities on the first day of the fall semester.

Two (2) Faculty Council Representatives and an Alternate shall be elected for a term of one (1) year from the part-time faculty (Associates). This election shall take place at the fall orientation, and the Representatives shall assume their duties immediately for one (1) year.

An Alternate Faculty Council Representative, hereinafter referred to as "Alternate," shall also be elected by each division to represent their electing body on the Faculty Council during any absence of the Faculty Council Representative. The Alternate may vote and in all ways act as the Faculty Council Representative during the absence. The absentee Faculty Council Representative shall give the Alternate notice of the absence in a timely manner.

Faculty Council Representatives may be re-elected to serve the following year, but no Member or Associate may serve as Faculty Council Representative and/or Alternate Faculty Council Representative for more than two (2) consecutive years.

Section 2: Responsibilities

Faculty Council Representative: The responsibilities of a Faculty Council Representative shall include, but not be limited to, the following:

  • to attend all regular and special meetings of the Faculty Council;
  • to notify the Alternate in a timely manner of any absence;
  • to vote the consensus of the division represented on any action/decision/issue for which the Faculty Council Representative is required to solicit Member or Associate input;
  • to report at division meetings the actions, decisions, and issues facing the Faculty Council;
  • to perform any duties or assignments given by the President of the Faculty Council.

Section 3: Resignation or Removal

Any Faculty Council Representative who is not able to fulfill the responsibilities for the elected term shall resign. A letter shall be sent to the President of the Executive Committee, which letter shall then be placed on record with the Secretary of the Executive Committee, and the Alternate shall be notified to replace the Faculty Council Representative and in all ways be the elected Faculty Council Representative for the remainder of the term.

If the Alternate for any division is unable to fulfill the responsibilities for the elected term, the Alternate shall submit a letter of resignation to the President of the Executive Committee, which letter shall be placed on record with the Secretary of the Executive Committee. At the discretion of the division or Associates, a new Alternate shall be elected.

Any Faculty Council Representative who fails to attend all regular and special meetings per semester, without arrangement for proper representation by the Alternate in the absence of Faculty Council Representative, shall be informed immediately, in writing by the Secretary of the Faculty Council of forfeiture of their position on the Faculty Council, and the Alternate shall be notified to replace the offending Faculty Council Representative and in all ways be the elected Faculty Council Representative for the remainder of the term. If for any other reason the offending Faculty Council Representative does not fulfill his/her responsibilities on the Faculty Council as the elected representative of a division or Associates, any Member from the electing division or Associates may petition the division Members or Associates for removal of the offending Faculty Council Representative from office. If two thirds (2/3) of the division Members sign the petition, the petition shall then be presented to the Faculty Council and the offending Faculty Council Representative shall be removed from office. The petition and a document stating that the offending Faculty Council Representative has been removed from office shall be filed with the Secretary of the Faculty Council, and the Alternate shall then assume the role of the removed Faculty Council Representative. The division may then, at its discretion, elect a new Alternate.


ARTICLE II: FACULTY COUNCIL MEETINGS

The Faculty Council shall meet at least once per month during the regular academic year. All Members shall receive notification of the dates, times, and locations of the meetings. The President shall prepare an agenda and notice of each meeting which shall be distributed to each member at least three (3) days before each meeting. Any Member wishing to add to the agenda must submit their request to the President at least seven (7) days prior to the next regularly scheduled meeting.

The meeting of the Faculty Council shall be called to order by the President, or in his/her absence by the President-Elect.

The Secretary shall take minutes of each Faculty Council meeting and shall post the corrected minutes on the Faculty Council Web site within two (2) weeks of the meeting at which the minutes are ratified.

If the Faculty Council calls any special meeting in addition to the regularly scheduled meeting, it shall be the duty of the President to notify all Members of the meeting date, time, and location; and it shall be treated as a regular meeting in all ways.

In the event of a scheduled absence of the President and the President-Elect, the Executive Committee will appoint a temporary presiding officer prior to the meeting. No executive duties shall be performed by this temporary officer other than presiding.

Meetings shall be conducted according to the standard parliamentary procedures as specified in Robert's Rules of Order Revised with the exceptions as specified in the Constitution and/or By-laws.

ARTICLE III: THE EXECUTIVE COMMITTEE

Section 1: Membership

Membership in the Executive Committee is limited to officers elected by the members of Faculty Council.  Elected officers include:

President: The Office of the President of the Faculty Council shall:

  • call to order all meetings of the Faculty Council and the Executive Committee;
  • notify all Members of every meeting of the Faculty Council at least one (1) week prior to the meeting date (the notification shall include an agenda including all issues to be discussed at the meeting);
  • preside over the business of the Executive Committee;
  • preside over all meetings of the Faculty Council;
  • represent faculty at the Academic Council, Leadership Team, and any other meetings at the college or university that are of interest to the Faculty Council;
  • represent the Members, the Associates, and the Faculty Council at relevant functions;
  • prepare the agenda for Faculty Council Meetings;
  • post on the Faculty Council Web site a year-end report of the Faculty Council's accomplishments, ongoing initiatives, and barriers to success;
  • attend meeting for one year after the election of the new president and act in an advisory role to the new Faculty Council; and
  • act as a member of the Academic Appeals Board.

President-Elect: The Office of the President-Elect of the Faculty Council shall:

  • attend all meetings of the Faculty Council and the Executive Committee;
  • perform duties of the President in the absence of the President;
  • perform duties as assigned by the President;
  • become President if the office of President is vacated;
  • become President the next year;
  • prepare all constitutional amendments for ballot and make all changes to the Faculty Council Constitution;
  • represent the Members, the Associates, and the Faculty Council at relevant functions; and
  • act as a member of the Academic Appeals Board.

Treasurer: The Office of the Treasurer of the Faculty Council shall:

  • attend all meetings of the Faculty Council and the Executive Committee;
  • be responsible for the budget of the Faculty Council;
  • report to the Faculty Council at regular intervals regarding expenditures and future needs of the Faculty Council and its standing committees;
  • be a member of the Budget Committee;
  • create, with the help of the Budget Committee and the Faculty Council, and present priorities for the next year's Faculty Council budget before the annual budget hearings;
  • keep books and/or other tracking documents to account for all expended funds belonging to the Faculty Council; and
  • perform any and all other duties as assigned by the President.
    •  
  • act as a member of the Academic Appeals Board.

Secretary: The Office of the Secretary of the Faculty Council shall:

  • attend all meetings of the Faculty Council and the Executive Committee;
  • post the corrected minutes on the Faculty Council Web site within two (2) weeks of the meeting at which the minutes are ratified;
  • record and keep the minutes of meetings of the Faculty Council and the Executive Committee;
  • include a summation of all votes in the minutes (when applicable);
  • keep all relevant records of the Faculty Council and the Executive Committee to be placed in a file, which shall be kept as a permanent archive in the Doña Ana Community College library
  • correspond with any Member, Associate, Visitor, or Faculty Council Representative(s) on behalf of the Faculty Council;
  • perform election duties as set forth in Section 2 below;
  • perform other duties as assigned by the President; and
  • act as a member of the Academic Appeals Board.

Past President: The Office of the Past President of the Faculty Council shall:

  • attend all meetings of the Faculty Council and the Executive Committee;
  • perform duties as assigned by the President; and
  • be the Chair of the Executive Committee on Committees.
  • act as a member of the Academic Appeals Board.

Section 2: Election

Each year a Secretary, Treasurer and President-Elect shall be elected by the Members of the Faculty Council. The President-Elect shall become the President the following year. A person may not serve in the same office for more than two (2) consecutive years. In the event the President-Elect cannot serve as President for the following year, a new President may be elected in the regular election process or in a special election as needed.

In April of each year, the Secretary shall call for nominations of members to run for office. Members shall then return a nomination vote for one (1) Member whom they wish to nominate for Secretary, one (1) Member whom they wish to nominate for Treasurer, and one (1) Member whom they wish to nominate for President-Elect.

The nomination vote shall be returned to the Secretary within one (1) week of distribution. The Executive Committee shall tally the nominations and identify a maximum of three (3) Members receiving the most nominations for the offices of Secretary, Treasurer, and President-Elect. The Secretary shall contact the Members and ask permission to place their names in nomination. If approval is not granted from the top three (3), the Executive Committee shall select from the original list of nominees the Member with the next highest number of nominations and continue in like fashion until at most three (3) people are selected to run for office. No person shall be permitted to run for more than one office at the same time. In the event one Member's name appears among the top three names for both offices, the nominee shall have the option of choosing the office for which he/she wishes to run.

The final slate shall be available to the Members the last week in April. All Members shall receive a labeled ballot or e-mail ballot which they shall mark and return to the Secretary within a designated time. The Executive Committee shall tally the votes and report the results before the last regular class day of the spring semester. The new officers shall begin their term of office the first day all faculty return to duties for the fall semester.

Section 3: Resignation or Removal from Office

If for any reason any officer of the Executive Committee shall not be able to fulfill his/her responsibilities, the officer shall resign from office. A letter to that effect shall be delivered to the Faculty Council, which letter shall then be delivered to the Secretary of the Executive Committee and placed in the records of the Faculty Council.

A petition signed by two thirds (2/3) of all Members shall be required for any Committee officer to be relieved of his/her office. The petition must be presented to the Faculty Council, at which time the officer shall be relieved of his/her duties. A replacement for the office shall be determined by the Faculty Council.

ARTICLE IV: FACULTY COUNCIL STANDING COMMITTEES

Section 1: Sign-up Procedure

At the first fall meeting of the Faculty Council each year, the Chair of Committee on Committees shall make committee sign-up forms available. All Members shall have the opportunity to sign up for any Standing Committee whose membership is not determined by election. Members may join or resign from a Standing Committee at any time during the year through written notification to the chair of that committee. 

The Chair of Committee on Committees shall review the sign-up sheets and notify all Members of their committee assignments within two (2) weeks.

All faculty council standing committees will be chaired by a member of faculty council as defined in ARTICLE III, Section 1: Membership. Each faculty council standing committee will, each year, elect a chair and a secretary. The secretary will forward minutes of the meetings including attendees and absentees to the chair of the Committee on Committees.

The primary responsibility of the Committee on Committees shall be to ensure that duplication of efforts, i.e., more than one committee working on the same issues, does not occur. In addition, this committee shall oversee all faculty representation on all DACC committees, task forces, and other representative bodies. Additional responsibilities of the Committee on Committees are found under Article VIII, Section 2, Part F.

Removal of a Member from a Standing Committee shall be at the discretion of the chair and committee members of the Standing Committee. All Standing Committee chairs shall notify the Committee on Committees of any change (additions or resignations) in membership during the academic year in a timely manner.

Section 2: Standing Committees

A Standing Committee is a permanent committee intended to carry out its responsibilities as designated by the Faculty Council.

Executive Committee of DACC Faculty Council
Membership
  • President of the DACC Faculty Council
  • President-Elect of the DACC Faculty Council
  • Secretary of DACC Faculty Council
  • Treasurer of DACC Faculty Council
Responsibilities
  • To act as an advisory liaison between the Faculty Council, Campus Academic Officer, and the Chief Executive Officer of the college;
  • To report to the Faculty Council the discussion and actions which have taken place at the previous meetings of the Executive Committee
  • To accept written agenda items from Faculty Council members who then may be invited to the Executive Committee meeting;
  • To prepare an agenda for all meetings of the Faculty Council, including reports from Standing Committees and Ad Hoc Committees as necessary;
  • To discuss with the Campus Academic Officer the agenda of the upcoming Faculty Council meeting; and
  • To attend the Campus Academic Officer's Meeting (by invitation) once per semester to discuss Faculty Council initiatives and concerns
Committee on Committees
Membership
  • DACC Faculty
  • Past President serves as chair
Responsibilities
  • To notify Members and the Campus Academic Officer of appointments of Members to Standing Committees;
  • To keep updated lists of each Standing Committee membership, the designated chair, and the secretary of each committee;
  • To ensure that minutes of the meetings of Standing Committees (including roll call) are placed on the Web after each meeting and in a timely manner;
  • To ensure that Standing Committees submit goals each year after the committee's first meeting that are to be completed or continued during that year;
  • To ensure that each committee submit a year-end report describing how the goals have been accomplished;
  • To ensure that issues and/or agenda are not duplicated on other committees; and
  • To recommend the selection of faculty representation to committees other than Standing Committees.
College Promotion and Tenure Committee
Membership
  • Five (5) elected tenured faculty (one (1) member per division and one (1) at-large member) to serve a three-year (3) term; two (2) members must be senior-ranked faculty
  • Members cannot be elected for consecutive terms; terms of the members are to be staggered
  • Chairperson to be elected annually by the committee
Responsibilities
  • To review and make recommendations on all promotion and tenure applications;
  • To review and recommend necessary revisions in promotion and tenure policies;
  • To maintain confidentiality of all materials, discussions, and decisions;
  • To enforce/follow up on promotion and tenure procedures to assure consistent, equitable application of adopted policies;
  • To ballot and tally results for electing members of Division P&T Committees at the beginning of each spring semester and to communicate the results to the divisions;
  • To serve as consultant for Division P&T Committees during promotion and tenure process and the pre-tenure review; and
  • To help coordinate with the Campus Academic Officer the training and dialogue for committee members and division heads
Division Promotion and Tenure Committees
Membership
  • Four (4) elected, tenured-faculty (representing more than one program) per division to serve a two-year (2) term; three members will review each notebook
  • Members cannot be elected to serve consecutive terms; terms of the members are to be staggered
  • Division Deans may not serve on these committees
  • Chairpersons to be elected annually by the committees
  • Any eligible member of the division may elect to serve on the committee for one (1) term in addition to the elected members
Responsibilities
  • To review and make recommendations on all promotion and tenure applications in the division;
  • To review and make recommendations on all pre-tenure contract renewal applications in the division;
  • To inform the division dean of faculty members they recommend to apply for promotion/tenure the following year;
  • To be available for consulting with faculty members on promotion and tenure issues; and
  • To maintain confidentiality of all materials, discussions, and decisions
Faculty Affairs Committee
Membership
  • At least one elected faculty member from each division
  • Members will serve staggered two-year terms
  • Member can be elected for consecutive terms
  • Chairperson to be elected annually by the committee
Responsibilities
  • To develop, facilitate, and publicize faculty awards, such as the Rousch Award and the Faculty Service Recognition Award;
  • To provide opportunity for personal and professional growth in concurrence with institutional goals;
  • To integrate professional development and award calendar in to DACC master calendar;
  • To oversee and implement the mentorship program of new faculty and part-time instructors and to plan and present mentorship seminars for the new faculty and part-time faculty;
  • To oversee and approve request for Faculty Council release time, seed fund, and sabbaticals and forward through Faculty Council to Leadership Team for approval;
  • To oversee and address faculty issues as assigned by Faculty Council
Division Curriculum Affairs Committees
Membership
  • A minimum of three (3) elected faculty members (representing more than one program) per division to serve a one-year term;
  • All committee members will be elected annually;
  • Chairpersons to be elected annually by the committees;
  • Any eligible member of the division may elect to serve on the committee for one (1) term in addition to the elected members.
Responsibilities
  • To facilitate the development and revision of program curriculum specific to respective division;
  • To encourage intra-divisional collaboration through solicitation of feedback from peers;
  • To advocate for program curriculum initiatives specific to respective division.
Assessment of Student Learning Committee
Membership
  • DACC faculty
  • Chairperson to be elected annually by the committee
Responsibilities
  • To provide support to each department/program's assessment process through the education and training of faculty
  • To advocate for meaningful college-wide assessment 
Evaluations and Surveys Committee
Membership
  • DACC Faculty
  • ASDACC Representative for evaluations and/or surveys that directly affect students
  • Professional and/or classified staff representatives for evaluations and/or surveys that directly relate to their unit
  • Chairperson shall be a faculty member elected annually by the committee.
Responsibilities
  • To develop, administer, compile and report the findings of the Survey of Administrative Effectiveness;
  • To develop student evaluations which effectively measure instructional parameters for which faculty will be accountable; and
  • To develop procedures and surveys, administer and compile said surveys, of areas which have a direct impact on students and their academic success.
Art Committee
Membership
  • DACC faculty
  • Community Member (1)
  • Campus Academic Officer (ex-officio member)
Responsibilities
  • To enhance the aesthetic environment of Doña Ana Community College through the acquisition and display of works of art appropriate to the community college;
  • To involve students, faculty, staff, administrators, and the community in the process of acquiring and displaying appropriate art within the college;
  • To investigate the possibility of visiting artists to present demonstrations and/or workshops;
  • To investigate the possibility of having murals painted by students, faculty, staff, or community members in the community college;
  • To host art exhibits; and
  • To ensure the security of any art while it is displayed in the community college.
Safety Committee
Membership
  • DACC faculty and staff
  • Chairperson to be elected annually by the committee
Responsibilities
  • To provide an ongoing assessment of safety procedures;
  • To make recommendations to the Administration on safety concerns, policies, and procedures; and
  • To provide safety training to all employees at DACC, per OSHA regulations, and as needed by request
Cultural Diversity Committee
Membership
  • DACC faculty and staff
  • Chairperson to be elected annually by the committee
Responsibilities
  • To endorse and affirm cultural activities, curriculum and hiring policies at the college;
  • To host Hispanic Heritage Week, Native American Week, and African-American Week;
  • To assist with hosting the Lerdo students and with planning activities for their visit; and
  • To ensure that the professional development calendar continues to engage speakers who address the topic of cultural diversity
Budget Committee
Membership
  • DACC faculty and staff
  • Chair to be a faculty member elected by the committee for a term of three years.  The successor must serve on the committee as chair-elect for one year, followed by two years as committee chair.
  • Two elected faculty members from each division (ABE may elect only one)
  • Two-year staggered terms
  • Members can be elected for consecutive terms
  • DACC Campus Financial Officer (CFO) will act ex-officio
  • At no time will the faculty representation fall below 51% of the total committee membership
Responsibilities
  • To assist the college in prioritizing the funding needs of the institution in cooperation with administration;
  • To develop and implement processes used in the prioritization of the funds for the college
  • To advise the CEO as requested on planning and effective use of funds;
  • Chair will be responsible for presenting to the CEO recommendations and decisions made by the committee.
Facilities/Space Utilization Committee
Membership
  • DACC faculty and staff
  • Chair to be a faculty member elected annually by the committee
  • One elected faculty member from each division
  • One-year term
  • Member can be elected for consecutive terms
  • DACC Facilities Support Manager will act ex-officio
  • At no time will the faculty representation fall below 51% of total committee membership
Responsibilities
  • To assist the college in prioritizing space utilization needs of the institution in cooperation with administration;
  • To develop and implement processes used in the prioritization of space utilization for the college;
  • To advise the CEO as requested on the planning and effective use of space utilization;
  • Chair will be responsible for presenting to the CEO recommendations and decisions made by the committee.
Information Technology Advisory Committee
Membership
  • DACC faculty and staff
  • Chairperson to be elected annually by the committee
Responsibilities
  • To help the college identify the needs of information technology in cooperation with the administration and Instructional Council;
  • To advise the administration and Instructional Council on the acquisition of information technology;
  • To advise the administration and Instructional Council on the planning and effective use of information technology; and
  • To recommend policies and procedures to the administration and Instructional Council regarding information technology


ARTICLE V: FACULTY COUNCIL AD HOC COMMITTEES

An ad hoc committee is any committee created for a short period of time by the Faculty Council to serve as a need arises, and which has its functions clearly delineated.  All Faculty Council ad hoc committees will be chaired by a member of Faculty Council as defined in ARTICLE III, Section 1:  Membership.

Ad Hoc Committees
Formation & Duration
  • Current Faculty Council President will call each ad hoc committee into service as a need arises.
  • Current Faculty Council President will dissolve each ad hoc committee once its function has been completed.
  • Current Faculty Council President will dissolve all ongoing ad hoc committees at the end of the academic year.
  • New Faculty Council President will reform any ad hoc committees with ongoing functions at the first regular fall meeting of the year.
Membership
  • Chairpersons are to be appointed annually by the current Faculty Council President.
  • Full- or part-time faculty and staff may serve as members to fulfill each ad hoc committee's "clearly delineated" function.
  • Committee membership numbers may vary according to each ad hoc committee's "clearly delineated" function.
  • Committee members may volunteer or be selected by the committee chairperson, as needed.
Responsibilities
  • To meet the "clearly delineated" function, as set forth at the Faculty Council meeting at which the committee is formed
  • To report progress at each regular monthly Faculty Council meeting during the duration of the committee


Revision History

  1. Ratified: November 13, 1990
  2. Revised: April 19, 1991
  3. Revised: September 1997
  4. Revised: December 1997
  5. Revised: February 1999
  6. Revised: August 2000
  7. Revised: August 2001
  8. Revised: May 2002
  9. Revised: July 2003
  10. Revised:  February 2004
  11. Revised:  January 2005
  12. Revised:  March 2005
  13. Revised:  February 2006
  14. By-laws revised:  April 2007